CPB Jobline: Job Listing: New York Public Radio: Executive Assistant to Vice President of Integrated Marketing (12988)

NYPR has an immediate opportunity for a smart and polished Executive Assistant to organize and run administration and projects for the VP of Integrated Marketing and General Manager of The Greene Space.  If you are curious, resourceful, organized, can influence others and outcomes, have a sense of humor and want to be part of a mission-driven organization, we'd like to hear from you! 

This is a multi-faceted role with responsibility for organizing and managing deliverables as well as providing administrative leadership and support.  The position has regular interfaces with the senior leadership team, on-air talent, production, operation and administrative staff.

• Plan, create and maintain interdepartmental efforts to capture and track key programming, promotional, social media and CRM activities. Devise the appropriate vehicles for collecting, updating, and disseminating the data as needed by the Marketing Department, inclusive of planning calendars.
• Create proposals and presentations for target audiences both internal and external.
• Manage meetings and presentations for VP with NYPR Board of Trustees, as well as a calendar of regular meetings with Trustees and Board committees: Executive, Strategic, Finance, CAB, etc. Assist VP in preparation of presentations and reports to Board
• Organize and distribute weekly plans from five Integrated Marketing department heads and set weekly Integrated Marketing update meeting and bi-weekly staff meeting
• Coordinate all activities for the TGS Task Force, including: scheduling Task Force meetings with Trustees and internal staff, acting as ambassador to TGS  for Task Force trustees and their guests; manage ticket  requests, prepare presentations and budgets, track meeting notes, produce monthly TGS programming memo for TGS Task Force and internal staff
• Lead TGS tours for fundraising/trustees/sponsors and provide occasional support at TGS events as needed
• Serve as liason on behalf of TGS to band contestants for Battle of the Bands, including using best judgement to coordinate media samples, promo materials, and performance dates.
• Update NYPR/WQXR/WNYC Website with press releases
• Provide administrative support for the calendar of  meetings and workflow of the VP/GM office, including a daily schedule 1 day prior with Attendee and Agenda, and prep materials
• Budget: Assist in the preparation of annual budgets for department, track expenditures and help maintain annual marketing budget, complete monthly credit card budget coding and providing receipts for the Finance Department

Additional Responsibilities:

• Effectively cultivate and navigate relationships within the organization to ensure complete and thorough communications and completion of work assignments
• Prepare written responses on significant and non-routine matters. Draft accurate and appropriate correspondence and communications.
• Plan and manage special projects and other activities as needed.
• Ensure timely processing of contracts and invoices with proper approvals; track expenses against budget
• Manage travel arrangements using best judgment.
• Oversee departmental submission of  bi-weekly timesheets
• Create and maintain electronic and physical files and use judgment to apply the appropriate record retention requirements.
• Provide administrative support to five Integrated Marketing department heads as needed

•  Bachelor’s degree required
• 3-4 years administrative experience preferred
• Prior experience working in a media sales or marketing department is a plus
• CMS Experience or training required
• Demonstrated ability to navigate the web environment self-sufficiently; ability to support online projects required
• Strong aesthetic sense of presentation design
• Ability to prioritize and manage multiple projects is required
• Proficiency with Microsoft Office, PowerPoint, Excel, required

 All positions at NYPR require:

• The intellectual and emotional depth, maturity, self-confidence and interpersonal skills to work effectively with the senior leadership team, colleagues, staff and external partners and provide motivation at all levels of an organization
• Excellent communication skills—both oral and written—with an impressive reputation for building and maintaining relationships with people at all levels of an organization, across a diverse range of cultural, generational, ethnic, racial, educational and social backgrounds
• Use of a computer, telephone and other office and/or broadcast equipment.
• Ability to communicate effectively through a variety of methods  including but not limited to; email, internet based applications for internal and external communications
• Affinity for New York Public Radio; WNYC and/or WQXR content and mission a plus

Note:    The statements herein are intended to describe the general nature and level of work being performed by employees, and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified.  Furthermore, they do not establish a contract for employment and are subject to change at the discretion of the employer.

New York Public Radio is an Equal Opportunity Employer and invites and encourages qualified applicants from all walks of life.

Click on the link to see a more detailed position specification and to Apply: 

Please submit cover letter with salary requirements and resume.  New York Public Radio must receive all information requested in order to consider your candidacy.

COMPANY PROFILE – ABOUT NEW YORK PUBLIC RADIO

"To make the mind more curious, the heart more open and the spirit more joyful."  - New York Public Radio Mission Statement

New York Public Radio is home to three of the country’s leading public radio stations—WNYC 93.9 FM, WNYC AM 820, and WQXR 105.9 FM—as well as the Jerome L. Greene Performance Space. As America’s most listened-to public radio stations* and New York's premier multi-platform public radio franchise, it collectively reaches a monthly audience of more than11.5 million.

WNYC and wnyc.org: WNYC is a major producer of original, award-winning local and national content. It originates for public radio nationwide programs and podcasts like Radiolab, The Takeaway, Freakonomics, On The Media and Studio 360. WNYC maintains a centralized newsroom and its award-winning reporters contribute regularly to online and local news broadcasts and to the nationally-distributed news programs Morning Edition, All Things Considered, Marketplace and The Takeaway. Also, WNYC produces the signature daily programs The Brian Lehrer Show, The Leonard Lopate Show, Soundcheck and New Sounds. Five WNYC programs — Radiolab, On the Media, Studio 360, The Brian Lehrer Show, and Radio Rookies, its youth journalism program serving teens in all five boroughs, have been recognized with George Foster Peabody Awards, the highest honor in broadcasting journalism. WNYC’s original content is available to people wherever they are via mobile platforms, online audio streams, podcasts and social media.  In addition, WNYC presents the best national offerings from networks National Public Radio, Public Radio International, American Public Media, and the British Broadcasting Company, broadcasting a wide range of daily news, talk, cultural and music programming.

WQXR and wqxr.org: Classical 105.9 WQXR is New York City’s sole classical music station, presenting new and landmark classical recordings as well as live concerts from the Carnegie Hall, Metropolitan Opera and the New York Philharmonic, among other New York City venues, immersing listeners in the city’s rich musical life.  WQXR.org  also hosts Q2, an HD broadcast and web stream dedicated to discovery, giving listeners an opportunity to experience exceptional music, classic and contemporary, that they likely have not heard before.  WQXR’s smart, engaging hosts provide distinctive context for the music they love to play. And wqxr.org serves the global classical music community through online listening, playlists, host blogs and New York City cultural news. WQXR also offers Metropolitan Opera Radio Saturday Matinee Broadcasts, The Philharmonic This Week, McGraw Hill Young Artists Showcase evenings, and Symphony Hall.

The Jerome L. Greene Performance Space and thegreenespace.org:  Our street-front broadcast studio and performance venue produces a full season of original programming – as well as WNYC and WQXR shows, concerts and events – for live, radio and online audiences. It is becoming an anchor in our growing, exciting Hudson Square neighborhood in lower Manhattan.

(*Source:  Arbitron)