Connecticut Public is looking for a part-time Administrative Services Manager and Board Liaison for the Board of Trustees.
The new Administrative Manager will work in a hybrid role with specific focus on administrative functions that directly support the President and CEO of Connecticut Public and the Board of Trustees. Primary support is to the President and CEO, but applicants will also be responsible for organizing and managing Board of Trustee and Committee meetings.
This role provides a wide range of services. Applicants must have the ability to complete the following essential job functions:
- Engages Board of Trustees as official liaison during scheduled and ad hoc meetings; takes and prepares minutes of Board and Committee meetings.
- Maintains a high degree of confidentiality of information relative to personnel, legal, fiscal, audit preparation, and other key administrative matters.
- Provides administrative support to the President/CEO and Board of Trustees in areas such as travel, calendar management, preparing expense reports and other administrative functions.
- Prepares board and committee minutes.
- Prepares materials for meetings for the Board of Trustees.
- Provides support to and work collaboratively with the President and CEO, Board of Trustees, and other departments at Connecticut Public.
- Responsible for communications to Board and other constituencies on behalf of the CEO.
- Responsible for organizing and managing Board of Trustee meetings and Committee meetings.
- Schedules and organizes Board and Committee Meeting Dates.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.
This position has many responsibilities. Duties include, but are not limited to:
- Assists in the administration and coordination of reports and documentation for operational and fiscal purposes.
- Creates and/or plans the design, layout and/or general content in presentation materials and other documents.
- Communicates and corresponds with internal and external stakeholders.
- Creates and maintains digital and/or hard copy filing systems and stores active and long-term files for ease of information retrieval and to sustain history and decision-making background information.
- Represent Connecticut Public in varied settings.
- Undertakes data-gathering from a variety of sources; creates and maintains databases; and conducts research and analysis using databases to support work of President/CEO and Board of Trustees.
- Undertakes project-based work, such as small-scale event catering, ordering flowers, organizing internal meals, etc.
Knowledge, Skills, and Abilities
- A a variety of technology tools including but not limited to Microsoft PowerPoint, Microsoft Word, Microsoft Excel, Expensify, Slack, Board Effect and others as needed.
- Being a highly resourceful team-player, with the ability to also be extremely effective independently.
- Interpersonal skills
- Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
- experience working effectively with a variety of different constituencies in a fast-paced dynamic organization.
- Written and verbal communication skills at the expert level.
- Build relationships with stakeholders, including staff, board members, external partners and donors.
- Handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer service.
- Possess a visceral distaste for office politics and gossip.
- Work independently and be extremely effective
- Work with the digital services bureau to update web pages as needed.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Job functions are typically performed under conditions such as what the Department of Labor describes as light work--exerting up to 25lbs of force occasionally and/or up to 10lbs of force frequently and may include climbing, pushing, standing, hearing, walking, reaching, grasping, kneeling, stooping, and repetitive motion.
This position is expected to work mostly remote, although an in-person presence is required at least quarterly to staff Board of Trustee meetings. This position is not exposed to adverse environmental conditions. Other job functions are performed under conditions such as those found in general office work. Travel within the state and to our geographically-separated offices will be required.
Position Type and Expected Hours of Work
This is a part-time, hourly, exempt position which may include frequent in-person or virtual interactions. The normal workday is between 9:00 am and 5:00 pm, but does include weekend and evening shifts to support work on an as-needed basis.
Education and Experience
Bachelor's degree in a related field AND a minimum of seven (7) years of direct and sustained professional experience AND/OR any similar combination of education and experience.
We recognize that not everyone enters the world of work with the same advantage, opportunity, and privilege. This is why your skills and experiences are important to us. If you don’t have all of the skills we’re seeking, don’t worry; we’re committed to helping you build the skills to thrive in this role.
Application are only accepted through our career portal: https://ctpublic.csod.com/ux/ats/careersite/1/home/requisition/142?c=ctpublic