Job Description:
The Non-Federal Grants Analyst is responsible in facilitating and managing all aspects of non-federal grant awards for PBS. He/she is the primary interface with all internal stakeholders, including functional leads, Corporate Finance, Accounting, HR and Legal, and will assist in all phases of the grant cycle from the proposal process to the end of the grant term. The Grants Analyst uses a strong understanding of PBS’ internal policies regarding grant management to act as the internal reference for the funders’ grant requirements. He/she works closely with the PBS Foundation, and supports key PBS non-federal grant relationships.

Essential duties will include, but not limited to:
  • Serve as the liaison between Finance, PBS Foundation and business units on non-federal grants.
  • Understand and communicate grant impact on PBS Operations and collaborate with other departments as needed .
  • Manage aspects of project reporting and management of non-federal grants, including:
    • During grant proposal process:
      • Coordinate proposal development process to ensure that grant requirements conform with PBS policies.
      • Gain understanding of potential project workflow and develop appropriate budget and spend timeline, working closely with functional managers.
      • Coordinate with HR, Accounting and appropriate stakeholders to ensure smooth transition and onboarding once grant is awarded and project work begins.
    • During grant term:
      • Ensure all budgets and forecasts are completed accurately and timely and properly support the grant activities in accordance with grant requirements.
      • Monitor and track monthly expenses and project status to ensure that spend guidelines are being met.
      • Monitor progress against program goals. Hold frequent meetings with functional managers to gain understanding of work being completed.
      • Communicate all pertinent information (such as delays in deliverables, spending concerns) to internal stakeholders and PBS Foundation as appropriate.
      • Prepare all financial reports needed by grantors, including but not limited to interim financial report, payment request, cash flow analysis, revised budgets for grant amendments, final financial reports.
    • After grant term:
      • Keep all records of grant activity, both hard and electronic copies, to comply with PBS recordkeeping policies.
      • Maintain final grant documents including final financial report and narrative, cash flow report and other important documents.
  • Manage all grant administration and compliance matters, including:
    • Participate in onboarding meetings for all stakeholders working on specific grant award.
    • Create summary “cheat sheet” for all grant awards that summarizes pertinent information.
    • Coordinate with Corporate Finance, HR and Accounting  on all relevant matters including but not limited to calculation of occupancy and overhead, timing of expenses, accurate allocation of time and timesheet training.
    • Provide all necessary information related to non-federal grants during annual budgeting and planning process.
    • Prepare and update status summary of all open grants on a monthly basis, monitoring progress against spend and towards project goals.
    • Schedule and regular grant meeting between senior management and other stakeholders.
  • Other duties as assigned
Requirements for success:
  • Bachelors’ degree in Finance or a related field;
  • 4+ years in financial planning and analysis, project management and/or grant management;
  • Experience writing and managing the lifecycle of grants preferred;
  • Strong project management skills;
  • A high level of competence to learn process flows;
  • Excellent MS Excel skills;
  • Ability to understand and learn complicated business processes;
  • Work effectively in team environments while  building consensus   across teams;
  • Outstanding written and verbal communication skills;
  • Excellent quantitative and analytical skills;
  • Strong knowledge of a well-known ERP system;
  • Ability to learn new systems quickly;
  • Ability to handle multiple tasks under tight deadlines;
  • Ability to ensure high level of accuracy in work;
  • Strong attention to detail;
  • Flexibility, integrity and curiosity.

PBS is an Equal Opportunity Employer of Minorities, Women, Protected Veterans, and Individuals with Disabilities

Job Location: 
Arlington, VA
United States
Job Category: 
Budget/Finance
Job Type: 
Full time
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