Broadcast Engineering Consulting Services RFP: Coverage Area Population and Contour Overlap Analyses

Eligibility:

See guidelines for specific qualifications.

Deadline:

June 24, 2021

Request for Proposals

The Corporation for Public Broadcasting (CPB) regularly uses public television and radio station coverage area population data, density, demographics, and maps to inform grant-making decisions and public media policy decisions. Accordingly, CPB is seeking proposals from broadcast engineering consulting firms with public television and radio expertise (Consultant) to provide coverage area analyses, contour overlap data, and demographic population analyses for public broadcasting stations receiving or applying for Community Service Grant (CSG) funding from CPB. Consultant must provide most of the required analyses within ten business days of CPB’s request.

There are 397 public radio CSG recipients representing 1,172 radio stations, and 158 public television CSG recipients representing 356 public television stations. Consequently, CSG recipients may have more than one transmitter and translator, and the numbers of each may vary from year to year.

CPB will compensate Consultant on a fixed fee basis for the coverage area population studies described in more detail below and on an hourly basis for custom studies, over a two-year contract term. All payments will be disbursed to Consultant upon receipt and approval of deliverables (“studies”). The contract will be renewable at CPB’s sole discretion for up to two additional two-year terms to provide the same or similar services.

Please download the Request for Proposals below for detailed information, including application requirements.
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PDF icon Request for Proposals277.35 KB

Application Procedure and General Questions:

Applicants must submit their technical and cost applications through CPB’s electronic contracts management system.

To gain access to the electronic contracts management system, please send an email request to Kortnei Morris, Project Manager, kmorris@cpb.org, no later than Friday, June 11 at 3:00 PM ET. CPB will provide access to eligible applicants within two business days.

Applications are due no later than Thursday, June 24, 2021 at 3:00 PM ET.

Applicants must prepare separate technical and cost proposals as detailed in the RFP.

All questions related to this RFP must be submitted in writing to Ms. Morris at the email address above. The questions and CPB’s responses will be posted on CPB’s website without attribution. CPB reserves the right to disqualify applicants that include cost information in their technical proposal.

Questions from Potential Respondents, with CPB Answers:

FAQ Topic: 
General
FAQ: 

Does this opportunity exist for stations that are not currently CSG Recipients?

CPB encourages firms with the requisite experience to submit their proposals which CPB will evaluate based on the criteria set forth in Section V.

At any given time, radio and TV stations have “modifications” and/or “CP’s” (Construction Permits) on file. Does CPB want us to run maps and coverage studies not only for the LICENSED sites but proposed modifications or movements on file with the FCC?

Typically the study would not include proposed modifications. It should include all implemented modifications up to the date on which the study is conducted.

Can you elaborate on the statement below? “Provide a mechanism that links changes in one station that affects multiple other stations in the spreadsheet to explain the impact of these changes throughout the public broadcasting system.”

If for example, a station adds or removes a transmitter, you would show the impact or cascading effects on other stations.

Is there any additional detail as to how they would like this packaged?

You can email files to us or place them in a shared drive, similar to DropBox.

Exactly how many AM, FM, FM Translator stations are to be included in the map runs?

Approximately 1,543 radio and TV stations are operating transmitters and there are approximately 1,494 translators in use.

For the Coverage area studies noted in section 3 of the RFP, are these on-demand studies or are they to be delivered with the National Coverage Map?

Yes, these are on-demand studies.

For the AM stations, does CPB expect an NIF map depicting nighttime coverage in addition to day coverage?

No.

For the National Coverage Map: Is it expected that the AM, FM, FM translators, and TV stations will be displayed on their own respective maps?

Yes.

Please identify the exact FCC methodology to be used for AM, FM, and TV (70dbu/60dbu/2mv/5mv/etc.)

Radio: The population within a station’s coverage area based on contours specified by CPB (consistent with the rules and policies of the Federal Communications Commission) and the most recent population data published by the U.S. Census Bureau. A station’s coverage area is defined by the primary signal coverage standard of 1mV/m (60 dBu) for FM and 5mV/m (73.979 dBu) daytime, ground wave for AM.
TV: Please use the Longley-Rice method using FCC’s TV Study software for digital television.

Does the data need to be transmitted in any format other than printed materials? If so, which formats?

All information should be transmitted electronicallay with data presented in Excel spreadsheets and narrative reports presented as Word documents.

The RFP appears to indicate CPB expects the Annual CAP Analyses study completed for 1500 stations over a period of 10 business days from start to finish. Is this correct?

Yes- we anticipate the final result would be presented in an Excel spreadsheet representing all 1,500 stations.